Birchwood Administration – Privacy Policy

Last updated: June 9, 2026

Birchwood Administration is a trading style of Birchwood Administration LLC
Pembrooke Court, 1209 Mountain Road PL NE, STE H, Albuquerque, NM, 87110
Registered Number: 0008104719

Birchwood Administration is the Controller. 

Birchwood Administration LLC (“Birchwood Administration”, “We”, “Us”, “Our”) is registered in New Mexico.

We are committed to protecting your privacy and handling your personal data in a transparent and secure manner, in accordance with applicable data protection laws, including:

  • U.S. federal and state privacy laws
  • New Mexico data breach notification law
  • California Consumer Privacy Act (CCPA/CPRA), where applicable
  • General Data Protection Regulation (EU) 2016/679 (“GDPR”)
  • UK GDPR and Data Protection Act 2018
  • Other applicable international data protection laws

This Privacy Policy explains how we collect, use, store, and safeguard your personal information when you use Our website and Services.

By using Our website and Services  , you agree to the practices described in this Privacy Policy.

  1. Who We Are

Birchwood Administration is an administrative services provider offering operational, communication, and support functions to organisations and private associations. We are not a law firm, financial advisor, or regulated/professional services firm.

  1. Information We Collect

We may collect the following categories of information:

2.1 Information You Provide Directly

  • Name, email address, phone number
  • Account details
  • Communication preferences
  • Information submitted through forms or enquiries
  • Documents or content you upload

2.2 Information Collected Automatically

  • IP address
  • Browser type and device identifiers
  • Usage data (pages visited, actions taken, timestamps)
  • Cookies and similar technologies

2.3 Communications

We may store communications exchanged through the Services for operational, quality, and security purposes.

  1. How We Use Your Information

We use your information to:

  • Operate and maintain the Services
  • Provide administrative and operational support
  • Improve user experience and platform functionality
  • Communicate with you about updates or support
  • Ensure compliance with legal obligations
  • Protect the security and integrity of the Services

We do not use your information to provide legal, financial, or professional advice.

  1. Legal Basis for Processing (Where Applicable)

If you are located in the European Economic Area (EEA) or the UK, We process your data under the following legal bases:

  • Consent (Article 6(1)(a))
  • Performance of a Contract (Article 6(1)(b))
  • Legal Obligation (Article 6(1)(c))
  • Legitimate Interests (Article 6(1)(f))
  1. Sharing Your Information

We may share your information with:

5.1 Service Providers

Trusted third‑party providers supporting:

  • Hosting
  • Security
  • Analytics
  • Communication tools

These providers are bound by confidentiality and data‑protection obligations.

5.2 Legal or Regulatory Authorities

Where required to comply with applicable laws or lawful requests. We comply with the Consumer Information and Data Protection Act (House Bill 214).

5.3 No Sale of Personal Data

We do not sell your personal information.

  1. How We Protect Your Information

We implement appropriate technical and organisational measures, including:

  • Encryption
  • Access controls
  • Secure hosting environments
  • Monitoring for unauthorised access

No online platform can guarantee absolute security.

  1. Data Retention

We retain personal data only as long as necessary to:

  • Provide the Services
  • Comply with legal obligations
  • Resolve disputes
  • Enforce agreements
  1. Your Privacy Rights

8.1 U.S. Privacy Rights (including CCPA/CPRA where applicable)

Depending on your state of residence, you may have rights to:

  • Access personal data
  • Request deletion
  • Correct inaccurate data
  • Opt-out of sale or sharing (if applicable)
  • Non-discrimination for exercising rights

8.2 European Economic Area & UK Rights

Under GDPR and UK GDPR, you have the right to:

  • Access your personal data
  • Rectify inaccurate data
  • Erase your data (“right to be forgotten”)
  • Restrict processing
  • Data portability
  • Object to processing
  • Withdraw consent at any time
  • Lodge a complaint with a supervisory authority

To exercise these rights, contact us at info@birchwood-administration.com.

  1. Cookies and Tracking Technologies

We use cookies to:

  • Improve performance
  • Analyse usage
  • Personalise user experience

You may adjust your browser settings to manage or block cookies. You may control cookies through your browser settings and consent mechanisms (particularly for EU/UK users under the e-Privacy Directive and GDPR).

  1. Third‑Party Links

Our website may contain links to third‑party sites. We are not responsible for their privacy practices or content.

  1. Children’s Privacy

The Services are not intended for individuals under 18. We do not knowingly collect personal information from minors.

  1. International Data Transfers

As a U.S.-based company, your information may be transferred to and processed in the United States and other jurisdictions.

Where required (e.g., GDPR/UK GDPR), we ensure appropriate safeguards such as:

  • Standard Contractual Clauses (SCCs)
  • Adequacy decisions where applicable
  • Other lawful transfer mechanisms
  1. Data Security 

    We implement appropriate technical and organizational measures to protect personal data, in line with:

    • U.S. security standards
    • GDPR Article 32 requirements
    • Reasonable security practices under applicable laws

     

  2. Data Breach Notification 

    In the event of a data breach, we will comply with:

    • New Mexico Data Breach Notification Act
    • Applicable U.S. state laws
    • GDPR/UK GDPR breach notification requirements

     

  3. Representative 

    If required under GDPR/UK GDPR, we may appoint:

    • An EU Representative (Article 27 GDPR)
    • A UK Representative (UK GDPR)

    Details will be provided here if applicable.

     

  4. Changes to This Privacy Policy

    We may update this Privacy Policy from time to time. Continued use of the Services after changes take effect constitutes acceptance of the updated policy.

Contact Us 

If you have questions about this Privacy Policy or how your data is handled, please contact: info@birchwood-administration.com